Abstract Submission

Abstract submission has now closed for the 2014 CNSA Winter Congress.

STEP 1 - Please read and follow the guidelines below when writing your abstract.

STEP 2 - Click here to submit  (You will need to set up your user profile to begin submitting abstracts. Once your profile is complete, please select "register for an event" to start submitting abstracts for the CNSA Winter Congress.)

The CNSA Winter Congress is an opportunity for cancer nurses to showcase their work.  Nurses working in all areas of cancer care are encouraged to submit abstracts featuring aspects of clinical practice, education, administration, support services and research.

Please note – when submitting your abstract, you will be asked to copy and paste the body of your abstract (excluding all author details) into a text box. Please ensure you stay within the word count as the submission will not go through if you are over 250 words.

You should keep all emails sent to you regarding your abstract submission. Once you begin your abstract submission, a number of specific background questions will be asked. The reviewers can see your answer to these questions. Once you have made your submission, you can return and edit it up until the closing date for submissions.

1.   Abstract submissions close:

Abstracts for the CNSA Melbourne Winter Congress close on the 7^th March 2014
 

2.   Abstracts are invited to be submitted under one of the following categories:

(Please note that the theme of Winter Congress is “Leading in a time of change”)

Clinical Research – in progress or completed research studies

Clinical Evidence Based Practice - issues, applications of products, programs, trends in care of patients with cancer, nursing sensitive patient outcomes, and/or the use of research findings and/or best evidence with nursing clinical practice or research implications

Education - educational programs and issues – maybe based in service or academia & patient or nurse focused

Supportive Care

Service Provision

Leadership & management issues/projects, trends in management &leadership

Abstract Format Guidelines

1. Abstract Body Format - Must be 250 words or less, exclusive of title, author(s) names, institutional affiliation(s) and references. Abbreviations are not to be used unless defined in the abstract. References should be kept to a minimum and an abbreviated referencing system should be used if references are included (i.e. First author et al., no title, year of publication, abbreviated journal title, volume, pages).

Abstracts must be structured under the following headings:

Introduction:
This section sets the scene and contains key points. The relevance of the subject needs to be explicit. It should contain one or two sentences to introduce the topic/ activity/ project/ area of research and the rationale. For research projects, the hypothesis could be included in this section

Objectives/Aims:

Provide a clear statement of the aims of the activity/ project/ research study.  The background to the work should be described, clarifying the topic. It may be appropriate to add references to cited literature here.

Description/Methodology:
For abstracts describing clinical activities or projects, include information on how the project/activity was undertaken and who the participants were.

For abstracts describing a research study, measures and procedures used in the study should be described in this section.   Abstracts describing only the background/rationale and design of future projects will not be accepted.

Results:
Describe the outcome of the project/ activity or the main findings of a research study. Preliminary or final results must be included. Do not include anticipated future results. The limitations of the work should be stated and if appropriate a comparison made to the work of others.

Conclusions:
Provide  explicit endpoints for your project/ activity/ research, and emphasise new and important aspects of the work & the conclusions that follow from them. Implications for nursing practice and/or opportunities for further research should be described.

References: 
Keep references to a minimum and use an abbreviated referencing system (i.e. First author et al., no title, year of publication, abbreviated journal title, volume, pages).

 2. Abstracts will be “blinded” to the reviewers. They will not be able to see the authoring or organisation information. Submitters must not assume that there will be knowledge of the previous work of a group or strength of a research group or researcher

3. Images are not accepted in abstracts

Examples of accepted and unacceptable abstracts

Please take the time to review an example of an accepted abstract, and an abstract which would not meet the standard required for acceptance.

An accepted abstract standard - CLICK HERE TO DOWNLOAD

An unacceptable abstract standard - CLICK HERE TO DOWNLOAD

Presenting Author Responsibilities

Individuals may serve as a Presenting Author of more than one abstract.
Only one author will be permitted to present a paper.

Presenting Authors must:

• Register for a minimum of one day of the Winter Congress by the Early Bird Deadline for registration (31 May 2014) or the presentation will be withdrawn from the program. The acceptance of an abstract does not constitute an offer to pay travel, accommodation or registration costs associated with attending the meeting; 

• Ensure their abstract follows the format guidelines above; 

• For abstracts describing research, verify that the work described in the abstract was approved by an appropriate ethics committee or institutional review board and, if appropriate to this research, informed consent was obtained for all subjects;

•  Verify that all co-authors (i.e. investigators) involved in the work described are noted on the abstract and are aware of the submission of the abstract to Winter Congress, the content of the abstract and support its data and findings;

• Present the abstract if it is selected for presentation at Winter Congress (this includes being present during the scheduled time of a Poster Session). NB The author or co-author must present. The presentation cannot be delegated to an attendee that is not listed as an author;

• Include their employing agency/institution in the author details;

• Declare if they or co-authors are employed or sponsored by a commercial interest/body (e.g. a pharmaceutical company).  Sponsorship includes payment of conference registration and associated expenses. CNSA reserves the right to review such abstracts for appropriateness and the final decision to include in the congress proceedings is the decision of the CNSA Winter Congress Planning & Development Committee.

Submission

When submitting your abstract you will be required to provide the following information;

• Submitting author/presenter contact details;

• Provide submission declarations;

• Title of your abstract and author names/affiliations;

• Presentation preference i.e. Poster/Oral or either.

PLEASE NOTE: All abstracts must be prepared according to the guidelines provided. You will be able to access and make changes/edits to your submission up until the abstract deadline (7 March 2014). After this date, no amendments will be permitted. It is the responsibility of submitting authors to verify that their submission has been received. You will be sent an automated confirmation email to confirm receipt of your submission. If you do not receive this confirmation, please contact the Congress Managers - cnsa@chillifoxevents.com.au 

Review Notification

All abstracts will go through a process of blind review by the abstract review committee within four weeks of the closing date. Notification of acceptance or otherwise will be sent via email. 

Full presentation instructions for accepted presenters will be forwarded on after the committee receives confirmation of your acceptance to present.